As of August 30, 2016

Facilities Rental Coordinator

General Summary of Duties:  

The Facilities Rental Coordinator assists the customer in production and coordination of events at the Museum. The position is responsible for a number of activities in planning and execution of individual events including: responding to requests for facility rentals, holding client meetings, conducting initial walk-throughs, finalizing contracts, working with vendors, setting up/breaking down events, promoting the museum and prospecting clients. The Facility Rental Coordinator acts on behalf of the Museum as a liaison to the client during contracted events, and works closely with Museum staff as well as external teams such as catering contacts and other vendors, to assure smooth and professional outcomes for rentals and events. The Coordinator must be self-directed and flexible, as well as have the ability to anticipate event needs, prioritize, and be able to meet deadlines.

Essential Duties of the Position:

• Develops and maintains positive working relationships with Museum contacts including vendors, caterers and internal departments including custodial, engineering and audio visual support teams.

• Provides assistance and guidance to customers in the renting of the facility; assists the client in carrying out the vision of their events.

• Assures effective coordination and outcomes of tactical aspects of client events; conducts problem resolution as needed to assure a seamless and successful client experience.

• Keeping track of finances for individual events (including invoices, check requests, etc.)

• Is responsible for making cold calls to potential customers for sales/rental lead generation; actively seeks out new clients.

Additional Key Responsibilities:

• Maintain ongoing relationships and communications with clients and outside contract services to work effectively on behalf of the Museum
• Assist and advise Sales and Event Manager to ensure the successful achievement of the organization’s short and long term facilities rental goals and objectives
• Assist in compiling ongoing sales activity data and event attendance figures for reporting to management team as needed
• Collect and compile competitive data on similar area facilities regarding rental pricing, service levels and catering
• Provide facility tours for prospective clients to showcase the facility, including the presentation of marketing packages, discussion of conditions of use, terms of payment and negotiation of specials requests
• Assure timely issuance of contracts, estimates, events profiles and confirmation of audio visual requirements to clients
• Gather and maintain accurate event information and ensure that event sets ups are accurate and that relevant event information is communicated to appropriate internal departments (Custodial Engineering, Security, Volunteers)
• Manage payment schedules, receive and process payments and follow up on overdue accounts
• Schedule and coordinate Facilities Rentals events to specification; provide facilities expertise and support to scheduled special events such as the Annual Gala
• Attend weekly planning meetings

Required Education and Experience:

• Bachelor’s degree preferred. An Associate’s Degree in Sales, Marketing or Hospitality or the equivalent education and experience.

• Two (2) years of related experience in sales or marketing, along with responsibility for events sales and coordinating facility bookings and events

• Ability to work in a team environment

• Demonstrated track record of creating and maintaining client/vendor relationships

• Demonstrated proficiency in computers with ability to learn departmental systems

Qualified applicants should email a resume and cover letter to This email address is being protected from spambots. You need JavaScript enabled to view it..

As of August 2, 2016


Function: Finance/HR/SRO

Type: Full-Time

General Summary of Duties:  

Under general direction of the Chief Financial Officer, the Accountant is responsible for maintenance of the general ledger, including accounts payables entries and addresses all museum payments. The Accountant also administers daily cash balancing, and preparation of account analyses and special budget reporting.

Required Education and Experience:

• Bachelor's degree in Business, Finance, Accounting, or the equivalent

• Two (2) years related experience in an accounting or finance position

• Not-For-Profit experience is preferred

• Experience with financial systems accounting; knowledge of Financial Edge software is a plus

• Advanced Microsoft Excel skills required

• Strong detail orientation, mathematical and analytical skills are a must

Qualified applicants should email a resume and cover letter to This email address is being protected from spambots. You need JavaScript enabled to view it..

As of July 14, 2016

Guest Services Associate

Function: Finance/HR/SRO

Type: Part-Time

FLSA Status: Non-exempt

Minimum Education: High School Diploma

Reports to: Guest Services & SRO Manager

General Summary of Duties:  

Under general direction of the Guest Services and SRO Manager, the Guest Services Associate is the face of the Museum to the public. The Associate greets and welcomes guests, tour groups, and all members of the public into the Museum environment. The associate provides general guidance, in addition to processing ticket sales and performing cashier duties.

Essential Duties of the Position:

• Greet and welcome guests, tour groups and members of the public entering the facility and provide a brief general orientation to the Museum

• Be responsible for ticket sales and effective handling of the cash drawer

• Have the ability to rotate to other roles, including acting as gallery monitor, retail sales assistant, and special events set ups, as needed

Additional Key Responsibilities:

• Process sales transactions; process ticket sales for exhibitions, public programs and special events

• Monitor and replenish stock of supplies; maintain and balance cash drawer

• Assist customers and visitors with their purchases and handle special purchase requests

• Provides general orientation for guests provides orientation in galleries and acts as gallery monitor

• Assist in opening and closing retail outlets, as needed, for special events

• Other duties as assigned

Required Education and Experience:

• High School Diploma or GED required

• Previous experience in a customer service position to include cash handling experience

• Good oral communication skills along with basic math aptitude

Physical Factors:

• Must be able to sit and stand for extended periods of time

• Must be able to lift 10 lbs

Working Conditions:

• Museum / office environment

May require work on nights and weekends for special events

Qualified applicants should email a resume and cover letter to This email address is being protected from spambots. You need JavaScript enabled to view it..

As of May 10, 2016

Building Engineer

Type: Part-Time

General Summary of Duties:  

We are looking for a part time experienced Building Engineer to join our team. This position requires skilled and semi-skilled tasks in the installation, repair, maintenance and operation of mechanical, electrical, environment controls, and HVAC systems.

Responsibilities & Requirements:

• Responsible for the installation, maintenance, operation and repair of mechanical and electrical equipment and systems.

• Ensures proper operation of systems in compliance with required regulations and codes.

• Tests, maintains and evaluates equipment by using instrumentation.

• Inspects and repairs pumps, fans, valves and motors ensuring proper operation of the facility equipment and systems.

• Performs all duties in a safe manner and in accordance with established work standards.

• Complies with all company policies and procedures and adheres to company standards of business ethics and conduct.

• Must be a team player committed to working in a quality environment.

• Willing to perform other duties as assigned.

A minimum of five years of commercial building maintenance experience required. HVAC certification is preferred. Candidate must have good verbal and written communication skills, and must be able to be on call and work any shift including weekends.

Qualified applicants should email a resume and cover letter to This email address is being protected from spambots. You need JavaScript enabled to view it..