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As of March 12, 2015

Facility Rental Coordinator

General Summary of Duties:  

Under general direction of the Facilities Rental Manager, the Facilities Rental Coordinator assists the customer in production, and coordination of events at the Museum. The position is responsible for sales lead generation and responding to requests for facility rentals. The incumbent acts as a rental liaison to the client and finalizes details of confirmed events. The Facilities Rental Coordinator works closely with Maintenance, catering contacts and other vendors, as needed, to assure desired outcomes for rentals and events.

Essential Duties of the Position:

• Provides assistance and guidance to customers in the renting of the facility, as well as in planning and design of their events
• Develops and maintains positive working relationships with rental clients, and actively seeks out new clients
• Is responsible for making cold calls to potential customers and for general sales/rental lead generation
• Assure effective coordination and outcomes of tactical aspects of rental client events

Additional Key Responsibilities:

• Provide facility tours for prospective clients to up sell the facilities including the presentation of marketing packages, conditions of use, and terms of payment and negotiation of specials requests
• Schedule and coordinate Facilities Rentals events to specification
• Manage payment schedules, receive and process payments and follow up on overdue accounts
• Work with external contractors to ensure rental requirements and facility standards are met
• Provide facilities expertise and support to scheduled special events
• Responsible for post-event customer follow-up to obtain event feedback
• Other duties as assigned.

Required Education and Experience:

• An Associate’s Degree in Business, Operations, Facilities or the equivalent education and experience
• Three (3) years of related experience in sales or marketing, along with responsibility for coordinating facility bookings and events
• Demonstrated proficiency in computers with ability to learn departmental systems

Incumbent must demonstrate the ability to perform the duties of the position with or without reasonable accommodations and in accordance with ADA guidelines and requirements.

Physical Factors:

• Must be able to sit and stand, as needed, for long periods of time
• Must be able to lift 25 lbs

Working Conditions:

• Museum / office environment
• Will require work on nights and weekends, and some holidays

Qualified applicants should email a resume and cover letter to This e-mail address is being protected from spambots. You need JavaScript enabled to view it .